Annual General Meeting (AGM)

We are  pleased to invite all members of Lincolnshire Scouts to attend the County’s AGM to held at Subrooke Park Scout Campsite on Saturday 13 September 2025, starting at 16:30.

This is the annual meeting of the Lincolnshire County Scout Council at which every adult member of Lincolnshire Scouts with the following roles may vote or show approval for Agenda items.

• All adults with a County role
• District Lead Volunteers
• District Youth Leads
• District Chairs
• District Treasurers
• District Team Leads
• District Representatives appointed (at their District’s AGM) to represent the District at the County Scout Council’s annual meeting
• A representative from each of the County Troop, Explorer Scout & Scout Network Forums
• The Regional Lead Volunteer

Following the AGM there will be an opportunity to ask questions of the County Team and you will be able to network with others.

Guests:

We are also pleased to learn that the England Chief Volunteer, Liz Henderson and Regional Lead Volunteer, Paula Evans  will be joining us.

Attendance and Apologies:

To help with planning, please email secretary@lincolnshirescouts.org.uk  to advise whether or not you plan to attend the AGM.

AGM Documents:

(click on the document titles to download) 

• Agenda and Notice of AGM
• Minutes of the 2024 AGM
• Financial Documents – year ended 31 March 2025 - Annual Report of the County Trustee Board, including the annual Statement of the Accounts
•  County Constitution The Scouts’ Policy Organisation and Rules (POR) – for adoption at the AGM.
• POR Chapter 5: 5.1- 5.3: Constitution Scope, Governance Context and Requirement
• POR Chapter 5: 5.6: Constitution for a Scout County and POR Chapter 5: 5.7: Finance and commercial matters

Selection Process for Trustees:

To comply with The Scout Association’s Policy, Organisation and Rules 5.3.1.4, the County’s Trustee Board has held an open selection process to choose the Trustees that the AGM will be asked to appoint. The Trustees are now to be focussed purely on governance.  These “volunteer” appointments are for a term of between one and three years although Trustees may stand down during that period if they so wish.

The Trustee vacancies are:

• Trustees – 2 vacancy 

The above vacancies have been advertised both externally and to all members of Lincolnshire Scouting.

Two ex-officio posts, “term limited” according to their scouting role and not to three years, are the County Lead Volunteer and County Youth Lead.

An administrator will be provided by the County’s support team to take minutes for the Board of Trustees and to assist with related tasks.

Frequency of Trustee Board meetings:  six per year plus the Annual General Meeting

For more information regarding the role of Trustees within Scouting; read more here.